Warehouse management without clipboards and Excel lists

Every employee scans with the smartphone — no additional hardware scanner needed for most use cases. Barcodes (EAN-13, EAN-8, Code128, Code39, ITF-14) and QR codes are recognised in under one second, even in poor lighting in the warehouse. Goods receipt, transfer and goods issue you capture directly at the shelf — the data is in the system immediately. Offline mode for halls without WiFi: data is buffered and synchronised when the connection comes back. Own label printing directly from the module via Brother, Zebra or Dymo printers. Industrial handheld scanners (Zebra TC21, Honeywell EDA52) integrate directly via Bluetooth or USB-OTG, recommended for high-load warehouses with over 1,000 scans per day.

Per item you see stock, reserved quantity, free quantity and storage location live. Movements are documented with time stamp, user and source — audit trail for auditors and tax advisors according to GoBD. Minimum and maximum stock you define per item or per storage location, the AI helper suggests them based on historical consumption and seasonality. On underrun a notification comes, optionally also a directly automated purchase requisition to the supplier. Multi-warehouse setup for branches, outdoor warehouses, consignment warehouses or construction site warehouses included by default. Warehouse value is calculated daily by FIFO, LIFO or average price method — important for the balance sheet and the valuation by the tax advisor.

Stocktaking mode you start in the module, the smartphone becomes the inventory device. Employees scan article labels or QR codes at the shelf, enter counted quantity, the system compares live with book stock and shows differences immediately. Multiple stocktake rounds in parallel possible (e.g. hall A and hall B simultaneously by different teams). Sample stocktaking, perpetual stocktaking and key-date stocktaking are pre-configured as workflows. Stocktake report with difference analysis and journal-entry suggestions for accounting you export as PDF or DATEV-CSV. The AI helper suggests possible causes for large differences — theft, shrinkage, booking error or messy master data — based on historical patterns.

You define storage locations hierarchically — hall, aisle, shelf, compartment. Each location gets a QR code, each item is mapped to exactly one storage location (or several, with quantities per location). The warehouse heatmap shows which items are moved often — fast movers land at the front, slow movers at the back. The pick list optimises the routes through the warehouse by shortest distance, the AI helper takes into account stock weight and bulky-goods positions. For transfers you scan source and target storage location, the booking runs automatically. For warehouse re-sorting, the AI helper gives suggestions which items to re-shelf — typically you save 15-20 percent pick time per order after reorganisation.

Supplier scans the delivery note barcode or you photograph it — OCR extracts supplier, order number, items and quantities. Target-actual comparison with the order runs automatically, deviations you mark directly at goods receipt and trigger a complaint to the supplier. Goods issues are created with delivery note and optional shipping label (DHL, UPS, GLS, DPD, Hermes). Tracking numbers are stored automatically in the CRM order and customer portal — customers get tracking mails without your intervention. GoBD-compliant document archiving with hash checksum in the DMS module. Returns workflow is pre-configured by default with photo documentation of damage.

The AI helper (Mistral, EU-hosted) analyses your consumption of the last 12 months, takes into account seasonality, delivery time and minimum stock and suggests concrete orders daily. Per item you see the recommended quantity, estimated reach and supplier price. With one click you take over the suggestion into an order that goes directly to the supplier via email or EDI. For critical bottlenecks (reach below 5 days) you get a push notification — before the stock-out happens and orders fail. Sensitive data does not leave the EU, the AI helper trains exclusively on your anonymised movement data — multi-tenant isolation via Row-Level Security.