Warehouse management without clipboards and Excel lists

Every employee scans with the smartphone, so for most use cases no additional hardware scanner is needed. Barcodes (EAN-13, EAN-8, Code128, Code39, ITF-14) and QR codes are recognised in under one second, even in poor warehouse lighting. Goods receipt, transfers and goods issue are captured directly at the shelf, and the data lands in the system immediately. An offline mode covers halls without WiFi: data is buffered and synchronised as soon as the connection comes back. You can also print your own labels directly from the module on Brother, Zebra or Dymo printers. Industrial handheld scanners such as the Zebra TC21 or Honeywell EDA52 connect directly via Bluetooth or USB-OTG, which we recommend for high-load warehouses with more than 1,000 scans per day.

For every item you see stock, reserved quantity, free quantity and storage location live. Each movement is documented with time stamp, user and source, which gives auditors and tax advisors a GoBD-compliant audit trail. You define minimum and maximum stock per item or per storage location, and the AI helper suggests sensible values based on historical consumption and seasonality. If stock falls below the minimum, you get a notification and, if you want, an automated purchase requisition goes straight to the supplier. A multi-warehouse setup for branches, outdoor warehouses, consignment warehouses or construction site warehouses is included by default. The warehouse value is calculated daily using the FIFO, LIFO or average price method, which matters for the balance sheet and for the valuation by your tax advisor.

You start stocktaking mode in the module and the smartphone becomes your inventory device. Employees scan article labels or QR codes at the shelf and enter the counted quantity, while the system compares live with the book stock and shows differences immediately. Several stocktake rounds can run in parallel, for example hall A and hall B at the same time with different teams. Sample stocktaking, perpetual stocktaking and key-date stocktaking come pre-configured as workflows. The stocktake report with difference analysis and journal-entry suggestions for accounting can be exported as PDF or DATEV-CSV. And for large differences the AI helper suggests possible causes, such as theft, shrinkage, booking errors or messy master data, based on historical patterns.

You define storage locations hierarchically: hall, aisle, shelf, compartment. Each location gets a QR code, and each item is mapped to exactly one storage location, or to several with quantities per location. The warehouse heatmap shows which items move often, so fast movers end up at the front and slow movers at the back. The pick list optimises routes through the warehouse by shortest distance, and the AI helper also takes stock weight and bulky-goods positions into account. For transfers you simply scan the source and target storage location, and the booking runs automatically. When you re-sort the warehouse, the AI helper suggests which items to re-shelf; after a reorganisation you typically save 15-20 percent pick time per order.

When a supplier delivers, you scan the delivery note barcode or simply photograph it, and OCR extracts the supplier, order number, items and quantities. The target-actual comparison with the order runs automatically; deviations are marked directly at goods receipt and trigger a complaint to the supplier. Goods issues are created with a delivery note and, if you like, a shipping label for DHL, UPS, GLS, DPD or Hermes. Tracking numbers are stored automatically in the CRM order and the customer portal, so customers receive their tracking mails without any work on your side. Documents are archived GoBD-compliant with hash checksums in the DMS module, and a returns workflow with photo documentation of damage is pre-configured by default.

The AI helper (Qwen3, self-hosted in the EU) analyses your consumption over the last 12 months, takes seasonality, delivery time and minimum stock into account and suggests concrete orders every day. For each item you see the recommended quantity, the estimated reach and the supplier price. With one click you turn the suggestion into an order that goes directly to the supplier via email or EDI. For critical bottlenecks, meaning a reach below 5 days, you get a push notification before the stock-out happens and orders start to fail. Sensitive data never leaves the EU, and the AI helper trains exclusively on your anonymised movement data, with multi-tenant isolation via Row-Level Security.