E-invoicing without headaches: receive, check and send compliant by the deadline

You have to prepare for the staggered B2B obligation 2027/2028: receiving from 2025, issuing for large companies from 2027 and for everyone from 2028. DARION-AI handles the transition rules for you. Receiving via the tenant-specific mailbox runs immediately, and you enable outgoing sending step by step per business partner. In the dashboard you see the rate of incoming e-invoices, open approvals and the suppliers that are still sending PDFs, nicely prepared for the next management meeting. The AI helper answers questions like 'Which suppliers didn't send an e-invoice in April?' directly in the chat. For auditors and tax inspections you export the GoBD data carrier in two clicks. And you save the investment in an external e-invoicing provider, because everything is included in DARION-AI's 49 € net/user/month.

As accounting lead you steer the approval inbox. Incoming invoices are automatically assigned to the right clerk, whether by supplier, cost center or amount threshold. You see the queue live, can escalate and approve as a deputy. For each supplier you see the historical amounts, and the AI helper marks outliers and duplicate invoices before they get approved. Before the month-end close you export all approved e-invoices GoBD-compliant to the tax advisor, either as DATEV-CSV or directly into their system. Complaints to suppliers you write from within DARION-AI, and the mail history hangs at the document. Early-payment discount deadlines are monitored automatically, so you get push notifications for invoices that would lose their discount window in the next three days.

You're a clerk and check incoming invoices daily. In the approval inbox you only see the documents assigned to you. Supplier, purchase order reference, goods receipt and the AI suggestion sit right at the document, so you simply click approve or correct. For queries you write the comment to the supplier directly from DARION-AI: the dedicated email mailbox sends it automatically and the conversation lands at the document. No Excel list, no PDF shuffling via mail. For unclear cases you mark the document with a note and return it to the team lead. Mobile approval via the app works for amounts up to your personal limit. And when you're unsure, the AI helper assists with a plausibility check. You ask the question, you get the answer, and there's no need to call the tax advisor. Recurring suppliers you recognise immediately in the preview, and for new suppliers DARION-AI shows you the bank details in the context of the previous order, so you don't accidentally transfer money to a fake IBAN.